List of active policies

Name	Type	User consent
Terms and conditions	Site policy	All users
Data privacy policy	Privacy policy	Authenticated users
Data deletion policy	Privacy policy	Authenticated users

Terms and conditions

Summary

This Moodle site policy outlines the rules and expectations for anyone using the platform. Its primary purpose is to ensure that users engage in teaching, learning, and academic activities responsibly and respectfully. The policy prohibits misuse of the site, such as using it for commercial gain or posting offensive, illegal, or infringing content. Users are expected to act professionally and courteously, respecting both the community and intellectual property rights.

The policy also addresses privacy and security, stating that personal data will be handled according to relevant laws and the site’s privacy policy. Users are cautioned not to upload confidential information unless authorized and are warned against attempting to breach site security or introduce harmful software.

Finally, the policy makes clear that violations can result in suspension or removal from the site, and the terms may be updated at any time. By accessing the Moodle site, users indicate their agreement to these rules and acknowledge that continued use implies acceptance of any future changes.

Full policy

By accessing and using this Moodle site, you agree to abide by the following terms and conditions:

1. Purpose and Acceptable Use

The Moodle site is provided for the purposes of teaching, learning, research, and related academic activities.
You must not use this site for commercial purposes, including marketing or advertising, without prior written consent.
Incidental personal use (e.g., participation in social forums) is acceptable, provided it does not interfere with educational activities or violate any other terms of this policy.

2. User Conduct

You are responsible for all content you contribute, including forum posts, assignments, and uploaded materials.
You must not post or transmit any material that is defamatory, obscene, offensive, discriminatory, harassing, or otherwise objectionable.
Content that infringes intellectual property rights, privacy rights, or any applicable law is strictly prohibited.
You must not misrepresent the institution or bring it into disrepute through your actions on this site.
Always act professionally and courteously towards others. Harassment, slander, or libel of any user is not permitted.

3. Data Protection and Privacy

Your personal data will be collected, stored, and processed in accordance with the site's Privacy Policy and relevant data protection laws.
Do not upload confidential or sensitive information unless specifically authorized.
For more details, please refer to the Privacy Policy available on this site.

4. Security and Access

Do not attempt to gain unauthorized access to any part of the site or interfere with its normal operation.
Do not introduce viruses, malware, or any other harmful software.
Do not use the site in any way that could damage, disable, or impair the site or interfere with others’ use.

5. Intellectual Property

Respect the intellectual property rights of others. Do not upload or share materials unless you have the right to do so.
Plagiarism in assignments or forum posts is strictly prohibited.

6. Policy Changes

The site administrators reserve the right to modify this policy at any time. Changes will be communicated via the site or email.
Continued use of the site after changes are posted constitutes acceptance of the new terms.

7. Breach of Policy

Violation of this policy may result in suspension or termination of access to the Moodle site and, where appropriate, disciplinary or legal action.

Data privacy policy

Summary

This data privacy policy explains how personal information is collected, used, and protected when individuals use the Moodle learning platform. Typically, personal data such as names, email addresses, login details, course activity, and technical information like IP addresses are collected to provide access to courses, support learning activities, and maintain the platform’s security and functionality. The legal basis for processing this data is usually to fulfill contractual obligations to users or, in some cases, to serve the institution’s legitimate interests in supporting teaching and research, with user consent required for certain activities.

User data is used for a range of purposes, including identifying users, managing access to courses and resources, supporting educational processes, and generating usage statistics for planning and administration. Some data may also be collected within specific courses to facilitate services or support business processes. Moodle platforms often use technical and organizational measures to safeguard data, restricting access to authorized personnel and ensuring compliance with relevant data protection laws such as the GDPR.

Users are informed of their rights under the policy, including the ability to access their data, request corrections, or withdraw consent and have their accounts deleted, subject to legal and academic requirements. Data retention periods are defined according to the type of data and institutional or legal requirements, with data securely deleted or anonymized once it is no longer needed. The policy also outlines how users can contact a data protection officer or privacy officer to exercise their rights or seek further information, ensuring transparency and accountability in the handling of personal information.

Full policy

1. Introduction

This Data Privacy Policy explains how we collect, use, store, and protect your personal information when you use our Moodle learning platform. We are committed to safeguarding your privacy and ensuring that your personal data is handled in accordance with applicable data protection laws.

2. What Data We Collect

When you use Moodle, we may collect the following types of information:

Personal details: Name, email address, user ID, and other contact information.
Course activity: Records of your participation, submissions, grades, and feedback.
Technical data: IP address, browser type, device information, and log data.
Communication: Forum posts, messages, and other interactions within the platform.

3. How We Use Your Data

Your data is used for the following purposes:

To provide and manage access to courses and educational resources.
To communicate with you regarding course activities and updates.
To assess your progress, provide feedback, and maintain academic records.
To improve the functionality, security, and user experience of the Moodle platform.
To comply with legal obligations and institutional policies.

4. Data Sharing and Disclosure

We do not sell your personal data. Your information may be shared:

With course instructors, administrators, and authorized staff for educational purposes.
With third-party service providers who support the operation of Moodle (e.g., hosting, analytics), under strict confidentiality agreements.
When required by law or to protect the rights, property, or safety of the institution or users.

5. Data Storage and Security

Your data is stored securely on servers managed by the institution or trusted service providers.
We use technical and organizational measures to protect your data from unauthorized access, loss, or misuse.
Access to your data is restricted to authorized personnel only.

6. Data Retention

Personal data is retained only as long as necessary for educational, legal, or institutional purposes.
After the retention period, data is securely deleted or anonymized in accordance with our Data Deletion Policy.

7. Your Rights

You have the right to:

Access your personal data and request corrections if it is inaccurate.
Request deletion of your data, subject to legal and academic requirements.
Withdraw consent for data processing, where applicable.
Contact the Data Protection Officer for questions or concerns about your privacy.

8. Changes to This Policy

We may update this policy from time to time. Significant changes will be communicated via the Moodle platform or email.

9. Contact

For questions about this policy or to exercise your data rights, please contact: info@prdtec.de

Data deletion policy

Summary

This Moodle data deletion policy sets out how and when user data is removed from the platform to comply with privacy regulations and institutional requirements. Users can request deletion of their accounts and all associated data, typically through their profile’s privacy settings or by submitting a formal data request. Once approved by a privacy officer or site administrator, the user’s account and all non-protected data are promptly deleted, and access to the site is revoked.

Data retention periods vary depending on the type of information. For example, course data might be retained for several years to support academic processes, while activity logs and backup files are kept for predefined durations—such as 20 months for logs or 13 months for course backup files—before being automatically deleted by scheduled system processes. The data registry in Moodle allows administrators to set specific retention periods and purposes for different categories of data, ensuring that each type of information is only kept as long as necessary.

When data is deleted, user-generated content such as forum posts may be anonymized or replaced with a removal notice to preserve the integrity of discussions while protecting privacy. Some data, like academic records or assessment results, may be retained longer to meet legal or institutional obligations. Overall, the policy ensures regular review and deletion of data that exceeds retention periods, balancing user privacy with operational and compliance needs

Full policy

1. Purpose

This policy describes how and when personal data is deleted from the Moodle platform, ensuring compliance with data protection laws and institutional requirements.

2. User Account Deletion

User accounts may be deleted after a defined period of inactivity (e.g., one year), or upon user request, unless further processing is required by law or legitimate institutional need.
Users may request deletion of their personal data at any time. Upon account deletion, users will lose access to Moodle courses and resources6.

3. Course and Activity Data

Posts and contributions (e.g., forum posts, wikis, glossary entries) may remain visible until the relevant course or activity is deleted. Once the course or activity is deleted, related user content is also removed.
When a user's data is deleted, forum posts are typically anonymized or replaced with a message indicating removal.

4. Data Retention Periods

Different types of data have specific retention periods, which may be set in accordance with legal or institutional guidelines. For example, assessment submissions may be retained longer than general coursework.
Log data and activity records are deleted after a set period (e.g., 180 days or 20 months), depending on institutional policy.

5. Data Deletion Process

Data scheduled for deletion is identified based on retention periods and processed regularly. Once confirmed, user data is deleted during scheduled system tasks.
Users may receive notifications prior to deletion of certain data, such as course backup files.

6. Rights of Data Subjects

Users have the right to request information about their stored data, request correction, or request deletion where legally permissible.

7. Exceptions

Some data may be retained beyond user deletion to comply with legal obligations (e.g., academic records, assessment results).
Data may be anonymized rather than deleted if required for statistical or reporting purposes.